festival guidelines : conditions of entry
HOW TO BECOME A BUSINESS FRIEND OF CHAGSTOCK
For example: An advertising-only package for £150, comprising elements 1+2+3 as listed below. A tickets-only package for £200. An advertising and tickets combined package for £300 which includes advertising elements 1+2+3 and a £200 ticket credit. Ticket credits work as detailed below. We
also have tailored advertising and sponsorship opportunities,
as summarised in the Advertising and Sponsorship Section below.
TICKETS ONLY (aimed primarily at individuals, clubs & groups): A Friend will underwrite the sale of tickets to the value of at least £200. The Friend pays Chagstock Ltd £200 (or more, if you choose) at the time of agreement, and receives a credit for that value of tickets, to be had in any combination, at any time. You do not have to decide what types of tickets you want, and therefore do not need to have decided to whom exactly you wish to give (or sell) them. The advantage of becoming a Friend is that it does not necessarily need to cost the Friend very much money. You may re-sell the tickets to your friends, family or employees, as you wish. The obvious advantage to Chagstock is that it guarantees us some advance income and encourages the Friend to act as an advocate of the festival. Chagstock will not refund the credit, irrespective of whether the ticket allocation is taken up by the Friend. As the tickets will not be twice-sold, the allocation is available right up until the end of the festival. (We will not consider on-selling tickets at a profit to be friendly, and strongly discourage it.) We will publish a list of our Friends as a gesture of thanks. Should you not wish to be included on this, please inform us at the time of the agreement and we will certainly respect your privacy. ADVERTISING & TICKETS COMBINED As described above. A £300 package that includes a £200 ticket credit and advertising elements 1+2+3. This combination is designed to appeal to local businesses in particular, which can benefit from the advertising and have staff or families who can use the tickets. ADVERTISING ONLY & SPONSORSHIP OPTIONS
2. Boards placed at key points on the festival site, (such as the main entrance, the beer tent etc) providing for name and possible logo to fit into a three foot by four inch horizontal strip. 3. Boards or Banners (provided by individual Businesses) for erection along on-site walkways from main arena to camping, parking and other high visibility positions to be agreed. We have several hundred yards of wire-mesh security fencing available. 4. Verbal Thanks by the MC from the Main Stage once during each of Friday evening, Saturday day, and Saturday Evening
6. St John's Ambulance Tent 7. Drinking Water Points 8. Toilets (Seriously – they are much appreciated and visited by everyone.) 9. Electrical Services 10. Acoustic Marquee and Stage 11. Main Stage 12. Wrist Bands worn by all festival goers to prove admission ADVERTISING & SPONSORSHIP PRICES We are open to discussing any reasonable proposal from people or organisations who wish to contribute financially to Chagstock 08 (and beyond). Prices for our basic advertising offering are as follows: 1 £50 1+2 £100 1+2+3 £150 1+2+3+4 £300 5 to 12 by individual negotiation We can discuss the provision and erection of signs, boards and banners on an individual basis. CHAGSTOCK 08 BENEFITS LOCAL ARTISTS AND BUSINESSES Chagstock 08 was written up in The Observer newspaper in April as one of the “Top 20 Festivals you have never heard of...!” and we are energetically promoting the festival locally and nationally both on the ground and in a variety of media. We expect to sell out before the event. We have had coverage in the Okehampton Times and will soon do so in The Western Morning News. We have a number of online and arts media partnerships and promotions also working for us. We are also in active discussion with BBC Radio Devon, commercial radio and looking at making a short documentary about the staging of the festival. We regularly go out distributing flyers and talking to people in arts venues and local towns such as Tavistock, Totnes and Moretonhampstead. The first port of call for anyone interested in Chagstock is our web site, so many more people will be exposed to our Friends than just those who actually come to the festival. Central to our advertising offering to businesses is our web site www.chagstock.info which is visited regularly by all Chagstockers planning their visit, and will continue to be used by them as a resource and reference if they return. Our web site is also linked into the online communities of the bands' fans and other Festival sites, giving us potential exposure to many thousands more. We have Friends and Local info pages on the site where we recommend and promote the businesses that support us. Friends will also be promoted at the festival (see below). We offer a laminated sign stating that you or your business is A Friend of Chagstock. This can be displayed on your premises (or garden gate, if a private individual). This will immediately identify you as a target for all manner of good will. Chagstock is a small, local, family-friendly festival, giving opportunities to local artists, generating income for local people and businesses, and bringing people from different parts of the community together who might not otherwise meet. We also introduce our magical corner of Dartmoor to hundreds of people who may not know it, will appreciate it, spend money and almost inevitably come back. In addition there are several dozen workers, volunteers and artists directly involved with the festival, who will be brought into the area during the weeks before and after. Chagstock did not make a profit last year and will be very lucky to do so this year. If we do make a profit we will donate to our designated charities: Devon Air Ambulance and Water Aid. We do not draw salaries or charge any personal expenses to the festival account. We only pay artists and the necessary support and equipment costs – which are nonetheless considerable! We want Chagstock to grow and become a permanent, positive part of the local calendar. To help ensure that we need FRIENDS. BACKGROUND
It is organised and financially underwritten by Simon Ford, a musician and long-time resident of Chagford. As the Festival consolidates its position in the local and national Arts calendar, we are keen to build the range of artistic participation, perhaps to include theatre, video projection, dance, healing and food arenas. We are also looking at ways to partner with a wildlife conservation group. The immediate challenge, however, is to grow the ongoing participation of the local creative community and the Festival's wider recognition. Chagstock 08 will be our fifth event, and run on Friday Evening and Saturday, July 11 & 12. We originated as a private, open-air festival-party: a couple of hundred friends in Simon's garden, with a marquee, home-made stage and barbecue. Last year we decided to take the fairly mad leap to go public and sell tickets. We did it well; it cost a lot of money and effort, but about a thousand people had a great time. We also believe that something significant was born. We are committed to both bringing in important international artists while retaining the festival's strong local roots and friendly atmosphere. We were and remain a group of friends who love music, Dartmoor and enjoy a party. As last year, Chagstock 08 will be child-friendly, safe, clean and very professionally organised. We provide interesting, affordable food stalls, inexpensive ales and cider in our beer tent, polite, reassuring security, plenty of clean toilets and free drinking water. We have parking and camping available on site. In order to preserve the nature of the event, ticket numbers are limited to 3000, a number of people that the site can comfortably and safely accommodate. The event is staged this year, as last, in spectacularly situated fields with panoramic views of Dartmoor, close to the A30 at Whiddon Down. Pricing is difficult. We have kept the price for an adult weekend ticket at £35, despite providing additional entertainment for Friday evening. Group purchases of ten or more tickets will receive one complimentary Full Festival Adult ticket. We have tried our best to make it affordable – a policy we have extended to the food and drink prices on site. Ale will not cost more than £2.50 per pint.
Home: 01647 433 166 Mob. 0777 633 1895
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